Administrative Assistant- Construction Administration Specialization
Company: Woolpert, Inc.
Location: Virginia Beach
Posted on: May 16, 2020
Woolpert, Inc. is a cutting-edge national architecture,
engineering and geospatial (AEG) firm that delivers value to
clients by blending engineering excellence with innovative
technology and geospatial applications. Woolpert continues to be
certified as an Employer of Choice by Great Place To Work(R). We
believe great companies are built from exceptional people and
amazing clients. Because of our growth, we are seeking an
experienced Administrative Assistant, based in our Dayton, Ohio or
Virginia Beach, Virginia Woolpert offices.
The Administrative Assistant- Business Administration will manage
the administrative processes of creating and modifying templates
for client facing submittal (specification) work using MS Office
products and Adobe Acrobat, assist with construction administration
for projects, provide support, as needed, for day to day
administrative support, and coordinate with on site and off site
teams to gather information. This individual will also coordinate
and prepare specifications per discipline including quality review
and be familiar with specification software such as Specs Intact,
MasterSpec and SpecLink.
* High School Diploma, GED or Associates Degree and at least two
(2) years of professional experience related to the
* Two (2) or more years of professional experience with Microsoft
Office experience and Adobe Acobat
* Two (2) or more years of experience with software used to develop
spreadsheets, data bases, and word processing documents.
* Experience with specification software Specs Intact, MasterSpec
and SpecLink preferred
* Assist with all Construction Administration initiatives staff
* Attending planning meetings, take notes, determine specs,
coordinate with project staff to address contractor questions and
answer directly to contractor, support bid process and pricing, and
* Coordinating reviewing and follow-up on CA (construction
administration) support documentation such as submittals and (RFI)
requests for information
* Assisting with distribution of contractor record drawings, change
orders, as related to construction
* Post information and maintain project websites as required.
* Creates and modifies documents, drafts, reports, correspondence
and forms, using company adopted software.
* General Office Support as Needed
* Coordinates conference room reservations and in-house meetings
including necessary equipment setup and food and or beverage
* Performs general administrative duties, such as, photocopying,
faxing, mailing, and filing; sorts incoming mail, faxes, and
deliveries for distribution as needed.
* Answers incoming calls by the third ring in a professional and
courteous manner, directs phone inquiries to the appropriate staff
* Works independently to prioritize, plan and organize standard
administrative work to accomplish support to office or team,
providing solutions and requesting approval, as needed.
Woolpert is committed to a vision to become the premier
architecture, engineering and geospatial (AEG) firm, and one of the
best companies in the country. It's a vision we've been fine-tuning
for decades. It guides our decisions and investments, provides our
clients with optimal solutions and offers our employees unrivaled
opportunities. Woolpert is recognized as a Great Place to Work by
its employees and is America's fastest-growing AEG firm. With more
than a century of experience, close to 1,000 employees and 30
offices, Woolpert supports public, private, federal, and U.S.
military clients nationally and around the globe. For more
information, visit woolpert.com and connect with us on LinkedIn,
Twitter and Facebook.
Presenting Opportunities and Challenges at Every Turn...
As a firm that recognizes the importance of developing top talent
from within, our employees have access to a wide range of training
and coaching programs and are rewarded for their achievements
through our excellent benefits package and competitive
Our vision: http://woolpert.com/about-us/
Learn more about our "Great Place To Work" certification:
Woolpert provides equal employment opportunities to all employees
and applicants for employment and prohibits discrimination and
harassment of any type without regard to race, color, religion,
age, sex, national origin, disability status, genetics, protected
veteran status, sexual orientation, gender identity or expression,
or any other characteristic protected by federal, state or local
This policy applies to all terms and conditions of employment,
including recruiting, hiring, placement, promotion, termination,
layoff, recall, transfer, leaves of absence, compensation and
Equal Opportunity Employer/Protected Veterans/Individuals with
The contractor will not discharge or in any other manner
discriminate against employees or applicants because they have
inquired about, discussed, or disclosed their own pay or the pay of
another employee or applicant. However, employees who have access
to the compensation information of other employees or applicants as
a part of their essential job functions cannot disclose the pay of
other employees or applicants to individuals who do not otherwise
have access to compensation information, unless the disclosure is
(a) in response to a formal complaint or charge, (b) in furtherance
of an investigation, proceeding, hearing, or action, including an
investigation conducted by the employer, or (c) consistent with the
contractor s legal duty to furnish information. 41 CFR
Keywords: Woolpert, Inc., Virginia Beach , Administrative Assistant- Construction Administration Specialization, Professions , Virginia Beach, Virginia
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