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CONTRACT SPECIALIST (LEVEL III)

Company: Navy Exchange Services (NEX)
Location: Virginia Beach
Posted on: September 18, 2022

Job Description:

Title: CONTRACT SPECIALIST (LEVEL III) Location: United States-Virginia-Virginia Beach Job Number: 220003ON POSITION IS LOCAL TO THE HAMPTON ROADS/TIDEWATER AREA Job Summary: Performs all functions related to major system wide and regional procurements including review oversight and initiation of procurements. Duties and Responsibilities: - At NEXCOM, may act as Branch Manager as required. At field locations, serves as the principle advisor to the supported Exchanges and District Manager on all acquisitions and contracting matters. In both situations, may supervise a support staff. - Responsible for all procurement actions for Pre-Award, Award and Post-Award from cradle to grave, including but not limited to: Procurement planning; Source Selection; Large Contracts; Contracting by Negotiation; Cost and Price Analysis; Contract Administration; Terminations and Claims; Simplified Acquisition and Micro Purchase. - Conducts special studies; develops and implements prototype solicitation packages for unique supplies and services requiring innovative, specialized and nonstandard acquisition action such as third party funded construction efforts, ADP systems, real estate leases and system wide contracts; evaluates effectiveness of new techniques. - Serves as Contracting Officer with signatory authority of $50M for Food Concession Revenue Type Contracts, $25M for all other Revenue Type Contracts and $10M for Non-resale (expense) Contracts - Develops, formulates and implements plans, policies, procedures and standards applicable to worldwide consortium and regional buying/acquisition functions. - Keeps abreast of legal and regulatory changes and provides guidance on implementation and utilization of NEXCOM procurement policy and procedures to headquarters procurement personnel, technical management, District (DMs) and General Managers (GMs). - Presents NEXCOM's position to Contract Review Board and senior procurement personnel regarding solicitation requirements, proposal analysis, detailed cost and price analysis for determination of fair and reasonable pricing; prepares breakdown and evaluation of merits of offers and makes recommendations for award. - Reviews and prepares comments on procurement policy directives and procedures proposed by OFPP, DOD, DON and NAVSUP. - Writes, interprets and implements procurement policy for new regulatory guides, changes or revisions to methods of operations for the Command. - Prepares correspondence to suppliers, vendors, industry associations, legal representatives, Members of Congress and other governmental agencies and responds to inquiries, protests, disputes, and proposed actions from other concerned NEXCOM elements, higher authority and legal counsel. - Participates in Command Inspections, PMRs, special studies and projects to improve methods and techniques for more efficient, cost effective buying. Reviews data obtained and prepares report of findings and makes appropriate recommendations. - Reviews major proposed solicitations, pre and post award contract actions submitted by field acquisition/procurement activities for cost-effectiveness, adequacy, propriety of proposed actions and for completeness and compliance with regulatory directives. - Implements procurement directives from higher authority via development of Navy Resale Manual changes and revisions to procurement regulations. - Develops contact clauses and other contractual terms and conditions. - Resolves problems in procurements, solicitations, contract formats, schedules, negotiations, awards, modifications and amendments. - Monitors corrective actions required to improve contract effectiveness and to assure compliance with requirements. - Meets with industry representatives, individually or collectively, regarding system wide/regional procurements; evaluates industry input and proposes contract revision as applicable. - Develops evaluation factors and criteria for best value procurements. - Oversees functions of technical evaluation panels; staffs information and technical data, point score summaries, individual panel number scores; makes final recommendation for awards, and negotiates to secure most favorable prices, terms and conditions. - Composes and develops contract language, proposal abstracts, clauses for services, products, leases and licensing agreements. - Plans negotiation strategies and coordinates/conducts negotiations with vendors. - Performs post-award contract administration, prepares COR letters of appointment, Contract Administration Plans, insures contract requirements are met and provides COR training. - Cancels, negotiates changes and terminates contracts, as applicable. - Reviews item description and proper contract schedule to insure maximum competition and regulatory compliance. - Reviews, develops and revises procurement forms. - Reviews field activity deviation requests and prepares response. - Interprets, plans and implements overall procurement policy. - Monitors and reports field acquisition statistics; evaluates and recommends approval/disapproval of field requests for contracting officer authority. - Participates in development of comprehensive presentations, slices, background material, briefing papers, etc. - Initiates actions to improve procurement process and to accomplish a more rapid, economical, effective procurement response. - Develops lesson plans on various procurement subjects and provides training to associates. - Makes field activity visits to Exchanges in resolving problems. - Assists and trains lower level contract personnel in the performance of their duties. - Assigns, reviews and approves work of subordinates; establishes and monitors work objectives of subordinates, and evaluates performance of subordinates and counsels as required. Performs other related duties as assigned. The incumbent of this position must file a Financial Disclosure Report (OGE) Form 450, as required Qualifications: A 4-year Baccalaureate degree, in any field. OR At least 24 semester hours in business disciplines including, accounting, law, business, finance, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management. OR Current associates in 1102 series positions on January 1, 2000, will be considered to have met the general requirements for this position. AND Specialized Experience: Three years of progressive contracting experience (government or private sector) which provided the candidate to demonstrate the ability to execute a majority of the following: negotiate and award technical or complex purchase requirements; prepare and issue request for proposals; conduct negotiations with offertory; independently prepare appropriate correspondence; knowledge of competitive range determinations; independently evaluate proposals and prepare contract action/contract review board memorandums; present case to award large purchases to contract review board; debrief unsuccessful offertory and/or independently prepare appropriate documentation to provide debriefing information to unsuccessful offerors. Job: Contracting

Keywords: Navy Exchange Services (NEX), Virginia Beach , CONTRACT SPECIALIST (LEVEL III), Other , Virginia Beach, Virginia

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