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Executive Assistant - IT

Company: DroneUp LLC
Location: Virginia Beach
Posted on: September 17, 2022

Job Description:

Description:
ONSITE - VA Beach, VADroneUp is seeking an Executive Assistant who will provide administrative and office support in a fast-paced and high-growth environment. The Assistant will directly support our Chief Technology Officer and work closely with our Information Technology team. Exceptional professionalism and attention to detail with work that involves time-sensitive, confidential, and urgent issues are expectations of the Assistant. The candidate must be able to work within tight time frames and in demanding situations. ResponsibilitiesManage high volume of emails, initiate follow-up when necessary, and prioritize tasksSchedule meetings for the CTO and coordinate all logistics including conference room reservations, equipment, catering requests, etc.Manage internal and external contacts for a broad professional networkPrepare meeting materials utilizing appropriate office toolsMaintain confidentiality and use discretion in the management of information and stakeholder communicationsManage all travel arrangements including booking flights, hotel accommodations, car rental, etc.Prepare expense reports, track reimbursements, and manage purchase orders as needed for the IT departmentPrepare and edit reports and presentations using Google SuiteOther duties as assigned

Requirements:
Bachelor's Degree in Administration or related field5+ years of administrative assistant experience required2+ years providing executive level support requiredPossess excellent interpersonal communication skills with the ability to respond in a professional manner both in verbal and written communications with all levels of the organizationExperience in creating technical documentation, including presentationsStrong technical acumenAble to juggle multiple, demanding prioritiesDemonstrated ability to be pivot when faced with changing circumstances/prioritiesAbility to collaborate with various levels of leadership and employees across the organizationAbility to operate in a high-paced environmentAbility to use discretion with confidential information Proficiency in Google SuiteThis position also requires the following essential functions:Visual acuity (e.g., needed to prepare and analyze data, to transcribe documents, to view a computer, to read, to inspect objects, to operate machineryCapacity to reason and make sound decisionsAbility to regularly perform all job functions at Company's office or work siteFingering (e.g., picking, pinching, typing, or other working that uses the fingers)Ability to read complex documents in the [English] languageAbility to write complex documents in the [English] languageCapacity to express thoughts orally (e.g., accurately, quick and loudly convey spoken instructions to workers)Capacity to think, concentrate and focus over long periods of timeRepetitive motions of any part of the bodyPI190081632

Keywords: DroneUp LLC, Virginia Beach , Executive Assistant - IT, Other , Virginia Beach, Virginia

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