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Academic Transfer Specialist

Company: ECPI University
Location: Virginia Beach
Posted on: June 12, 2021

Job Description:

*** This can be a Remote based position with the right experience ***


Academic Transfer Specialists are primarily responsible for evaluating courses taken at other institutions to fulfill ECPI University degree requirements. Academic Transfer Specialists will ensure the accurate and timely evaluation of credit for all prior learning including transfer credit, military training and experience, and nontraditional credit within 24-48 hours of receipt of assessment materials.

  • Utilizes TES evaluation system and other resources to complete transfer credit evaluations.
  • Conducts unofficial transfer credit evaluations within 24-48 hours of receipt of assessment materials.
  • Assists with official transfer credit evaluations, as needed.
  • Screens transcripts to update the student’s record for any additional schools attended.
  • Accurately verifies school accreditation, applicable degrees earned and course/grade information to ensure transfer credit is accurately applied to each student’s evaluation.
  • Processes received transcripts and other student documents in a confidential manner to ensure compliance with FERPA and college/university policies, regulations, and procedures.
  • Responsible for providing exceptional customer service to support ECPI’s incoming transfer student population and responds to all inquiries made by phone, in person, through email or chat.
  • Performs a variety of duties necessary for the maintenance of student academic records and transcripts and assists with document scanning and data entry as necessary.
  • Maintains current knowledge of all academic changes to ECPI University degree programs.
  • Works independently and with a team to complete projects such as training, software testing, attending meetings and presenting ideas to ensure the accuracy and efficiency of departmental tasks.
  • Other duties as assigned in accordance with departmental needs.

  • A minimum of an Associate’s degree from an accredited college or university; Baccalaureate degree preferred.
  • Preferred experience working in higher education setting, ideally in records management, academic services or student success. 
  • An equivalent combination of related work and educational experience. 
  • Highly dedicated to service excellence for students, University administrators, faculty and others.
  • Ability to work independently and collaboratively with students, faculty, staff, administrators, and other constituents.
  • Exceptional problem solving, administrative, analytical, interpersonal, communication and organizational skills.
  • Working knowledge of the Microsoft Office Suite, particularly Word, Excel, and Powerpoint.
  • The ability to prioritize work effectively and manage time efficiently.
  • An understanding of institutional structure in an educational environment.
  • Flexibility to learn new methodologies, technologies and systems.
Preferred Qualifications
  • One to three years of experience at an accredited institution of higher learning, preferably in student records, enrollment management or student services.
  • Experience in:
    • Student information systems, particularly CampusNexus
    • Transfer technology systems, particularly CollegeSource/TES
    • Credit transfer models
    • Student success initiatives
  • Knowledge of student information systems, on-line catalog and curriculum management systems, degree audit systems, or the use of query tools for extracting and reporting of student information.
  • Knowledge of academic curriculum, curricular policies and procedures and systemic impacts of curriculum changes.
  • Understanding of the Family Education Rights and Privacy Act (FERPA) and the ability to interpret and apply other federal, state, and institutional regulations and rules.
  • Knowledge of credit transfer policies and practices in higher education.


Do you want to make a difference? If so, then ECPI University may be the place for you. We are seeking professionals with the experience and knowledge to help transform the lives of our students.


ECPI University, with campuses in Virginia, North Carolina, South Carolina, Florida and Online, is a recognized leader in awarding STEM+H degrees through innovative delivery of education to meet the needs of military and new-traditional students. ECPI University offers Master’s, Bachelor’s, and Associate’s degrees, and certification training in Technology, Health Science, Business, Criminal Justice and Culinary Arts. For over 50 years, ECPI University has been helping students achieve their educational and career goals in a hands-on, student-centered environment, while working collaboratively with employers to ensure our graduates have the knowledge and skills they need to be successful. Growth at our university creates the need for dynamic, caring professionals who are dedicated to making a difference in people's lives. 


What does ECPI University have to offer?


  • Professional work environment
  • Student-centered focus
  • Talented and committed co-workers
  • Competitive compensation & benefits plan

ECPI University is proud to be an Equal Opportunity Employer.


Keywords: ECPI University, Virginia Beach , Academic Transfer Specialist, Other , Virginia Beach, Virginia

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