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School Office Associate II - 12 mo.

Company: Virginia Beach City Public Schools
Location: Virginia Beach
Posted on: June 10, 2021

Job Description:

Perform intermediate skilled clerical work requiring a qualified typist; prepare and maintain records; serve as clerical support to a school principal, staff and faculty.

ESSENTIAL TASKS

  • Serve as clerical support to the principal and staff; serve as school receptionist and telephone operator; prepare and maintain files and records; assist students and teachers.
  • Record daily attendance and calls parents if student is absent.
  • Maintain records of excessive student absences and unexcused absences.
  • Maintain confidential information.
  • Make announcements on the public address system.
  • Prepare and call in work orders when requested.
  • Sort and distribute mail.
  • Verify information for athletic eligibility.
  • Prepare and distribute grade cards.
  • Maintain student files and respond to transcript requests.
  • Maintain catalogs, profiles, calendars, demographics, schedules, attendance and grade records on computer.
  • Prepare files and records for entering and withdrawing students.
  • Write absentee and tardy slips, issue passes.
  • Handle a variety of routine technical and administrative assignments.
  • Compose and type letters and memoranda in conformance with school policies or from brief instructions.
  • Set up and maintain office procedures and filing systems.
  • Meet and screen visitors, answer telephone and process mail.
  • Assist with scheduling substitutes and maintaining attendance records.
  • Type letters and memos, reports, bulletins, agendas, invoices, schedules, manuals, student files and records.
  • Perform related work as required.

KNOWLEDGE, SKILLS AND ABILITIES

General knowledge of standard office practices, procedures and equipment; general knowledge of school system routine and procedures; general knowledge of business English, spelling and arithmetic; ability to establish and maintain effective working relationships with others; ability to work under pressure; ability to organize and perform work independently; ability to type, take and transcribe dictation accurately at a reasonable rate of speed; ability to prepare and maintain computerized records and systems; ability to meet the public effectively.

EDUCATION AND EXPERIENCE

Graduation from high school supplemented by various courses in business, typing, dictation, and data processing and some experience in clerical work. A comparable amount of training and experience may be substituted for the minimum qualifications.

HOW TO APPLY

Please see "Job Posting Link" below for a complete job description.

External Applicants: If you are interested in applying for this position, you must create an account. Please select "Login and Apply" from the bottom of this posting. After creating an account, please login, complete the online application, and apply for this job.

Eligible Internal Applicants: Follow these instructions to complete a transfer application. After creating an account, please complete the application and apply for this job.


Reports To Teresa Ritzel
Full Time or Part Time? Full Time
Salary Range: From/To
Start Date 2020-2021 School Yr
Additional Job Information
A minimum of three references are required in the reference section of your application. One of the three must be a current or most recent former supervisor.

Virginia Beach City Public Schools does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation/gender identity, pregnancy, childbirth or related medical condition, disability, marital status, age, genetic information or veteran status in its programs and activities. (Reference: School Board Policies 2-33, 4-4, 4-6)

To seek resolution of grievances resulting from alleged discrimination or to report violations of these policies, please contact the Chief Human Resources Officer at (757) 263-1133, 2512 George Mason Drive, Municipal Center, Building 6, Virginia Beach, VA, 23456.

Alternative formats of this application which may include taped, Braille, or large print materials are available upon request for individuals with disabilities. Call or write the Department of Human Resources, Virginia Beach City Public Schools, 2512 George Mason Drive, P.O. Box 6038, Virginia Beach, VA 23456-0038. Telephone: (757) 263-1133 (voice); (757) 263-1240 (TDD) or email at: vbcpshr@vbschools.com.

Keywords: Virginia Beach City Public Schools, Virginia Beach , School Office Associate II - 12 mo., Other , Virginia Beach, Virginia

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