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Project Coordinator

Company: Atlantic Shores
Location: Virginia Beach
Posted on: June 9, 2021

Job Description:

Rethink the idea of Retirement - it's the heart of our philosophy and mission at Atlantic Shores, an award-winning 55+ retirement community in Virginia Beach. We live our mission of providing high quality housing, supportive services, and health care in an environment of freedom, dignity and security and are seeking a dedicated, Project Coordinator to join our team!

Our Core Values include:

  • Service to others
  • Culture of Trust/Honesty
  • Leadership to Grow
  • Loyalty

Rewarding Opportunities

We are looking for people who have a heart full of compassion, people who are warm and kind. Here at Atlantic Shores, you will have the opportunity to make a wonderful difference in someone's life every day. Employment with Atlantic Shores comes with great benefits - with the flexibility to choose the health and welfare plans to best meet your needs.

  • High earning potential: Competitive base salary, plus sales commissions and team bonuses

  • Health, Dental, Vision Insurance

  • Life Insurance

  • 401(k) plan with a generous match

  • Education Assistance/Tuition Reimbursement

  • Generous PTO

Project Coordinator

SUMMARY

The Project Coordinator works in accordance with the established policies and procedures of the community and/or specific instruction from the Director of Marketing and Sales. The Project Coordinator is responsible for coordinating multiple aspects of a project in a fast-paced and challenging work environment and communicating all the issues and risks of the project. This position is also responsible for ensuring that everyone is on the same page and speaking the same language; that projects are completed on time and within budget. The Project Coordinator is self-motivated, attentive, and always follow through.

QUALIFICATIONS

  • Associates degree and three years of related work experience or high school degree and minimum five years related work experience.
  • Excellent time management and organizational/administrative skills.
  • Experience in a professional office setting or hospitality environment, where good communication (especially telephone) and customer relation skills are essential.
  • Proficient in the use of various software including all Microsoft Office applications.
  • Strong written and verbal communication skills.
  • Excellent keyboarding and proofreading skills.
  • Ability to multitask.
  • Takes initiative.
  • Skills and Character Traits:
  • Task-oriented administrator that can balance many projects at once.
  • Team player, "Yes" attitude.
  • Forward-thinker who anticipates future problems and solves them before they happen.
  • Detail oriented - attention to detail is critical when overseeing so many different aspects of the project.
  • Good Communicator - needs to understand the message and deliver it clearly to the target audience.
  • Dependable: must be relied on to uphold their responsibilities without having to be micromanaged.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

  • Working with Sales, Finance and Plant Service teams to Identify units to be renovated by AS.
  • Overseeing the process of ordering materials (flooring, fixtures, countertops, appliances, etc. as determined by Designer).
  • Managing timely delivery, storage, and availability of materials for use by contractors.
  • Setting the Scope of Work for each unit and clearly communicating that SOW with contractors and AS plant services staff.
  • Overseeing contractors to ensure work is completed in a timely (and excellent) fashion.
  • Delivering weekly updates of unit progress and completing unit renovations on time.
  • Final walk-through of completed units to ensure units are ready for market (punch list items completed).
  • Management of relationships with suppliers, contractors, and other departments within AS.
  • Proper submission of all invoices, receipts and purchase orders related to each individual unit.
  • Maintain master spreadsheets indicating total amounts spent on each unit as well as estimated completion dates for each unit.

HOSPITALITY PROMISES

Atlantic Shores Cooperative Association fully embraces a culture of hospitality. To that end, we include the following hospitality promises as a guide for our interpersonal interactions with residents, co-workers, and guests:

  • We greet you warmly, by name and with a smile.
  • We treat everyone with courteous respect.
  • We strive to anticipate your needs and act accordingly.
  • We listen and respond enthusiastically in a timely manner.
  • We hold ourselves and one another accountable.
  • We make you feel important.
  • We embrace and value our differences.
  • We ask, "Is there anything else I can do for you?
  • We maintain high levels of professionalism, both in conduct and appearance, at all times.
  • We pay attention to details.

WELLNESS FOCUS

Atlantic Shores Cooperative Association employees are expected to promote a healthy community culture for all residents and employees. This is a whole-person approach to health and wellness which includes eight dimensions of wellness: Emotional, Environmental, Health Services, Intellectual, Physical, Social, Spiritual and Vocational. Through these efforts we can ensure and exceed residents' wellness needs relating to their mind, body and soul, which may also have a positive effect on the employees, as a result.

Keywords: Atlantic Shores, Virginia Beach , Project Coordinator, Other , Virginia Beach, Virginia

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