*Please submit a cover letter with your application.*
Want to work for a top engineering firm, but still retain that
small company feel with a family atmosphere? Collins makes its
people and culture a top priority.
Collins is an ENR Top 500 Design Firm, providing design and
analysis services coupled with field experience to the
transportation, marine, construction, and land development
industries. As a mid-size, but growing, multi-disciplined civil
engineering and professional services firm, Collins is a great
place to work. Large enough to provide a broad range of experiences
and exposure to a variety of hands-on projects across multiple
functions and business units, but small enough to retain a flexible
environment and family atmosphere.
Our Virginia Beach office is seeking a team-oriented, flexible
and self-motivated candidate to fill the Administrative Assistant
position. The successful candidate will provide general office and
secretarial/clerical functions, marketing support, and proposal
preparation support by performing the following duties listed
below. Reports directly to the Regional Manager.
ESSENTIAL DUTIES AND RESPONSIBILITIESinclude the following.
Other duties may be assigned.
+ Assists department personnel in project and department
administration and coordination as requested.
+ Maintains project related contract files and assists with
+ Assists the Division and/or Assistant Regional Managers in the
preparation of proposals.
+ Works with and supports project team.
+ Produces letters, memos and correspondence on engineering
topics such as, legal description and easements, engineering
agreements, reports, studies, ads, proposals, specifications,
tables, contracts, forms and all other business typing as requested
by department personnel.
+ Files correspondence and other records.
+ Makes copies of correspondence or other printed matter.
+ Assembles engineering reports.
+ Processes incoming and outgoing mail.
+ Manages office supplies.
+ Assists in making travel, conference and seminar
+ Participates in departmental telecommunications.
+ Assists in office overflow work with other Administrative
+ Supports field staff.
+ Coordinates expense reports submittals.
+ Is point of contact for corporate departments.
+ Works with Accounts Receivable and Accounts Payable
departments in coordinating and processing timesheets, expense
reports, invoices, and other duties.
+ Works with Marketing department on proposal preparation,
prequalification submittals, employee resume maintenance, searches
for solicitations, and other duties. Requires strong editing and
proofreading skills and overall responsibility for the quality of
+ Works with HR department on new hire orientation,
certification administration and tracking, paperwork
administration, and other duties.
EXPERIENCE and/or SKILLS and ABILITIES
+ At least 1-2+ years of related office experience is preferred
in which independent work was performed.
+ Excellent oral and written communication skills.
+ Experience writing and proofreading technical papers,
correspondences, and other documents.
+ Must have the ability to operate a computer and the following
+ Advanced skills in Microsoft Word, Excel, Access, PowerPoint,
+ General (Microsoft Windows)
+ Adobe Photoshop, or other publishing software, experience
preferred but not required
+ Deltek experience a plus
View physical demands and our commitment to safety
. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
As a federal contractor, Collins Engineers is a drug and
Notice to Third Party Agencies
Collins Engineers, Inc. is an Equal Employment
Opportunity/Affirmative Action/M/F/Vet/Disability Employer.
For more information, please download the below documents:
EEO is the Law Poster
|EEO is the Law Supplement
|Pay Transparency Policy Statement
*Note: to enable links and learn more about our benefits and
culture, please view this posting on the Collins website
Job LocationsUS-VA-Virginia Beach
Type Full Time