VirginiaBeachRecruiter Since 2001
the smart solution for Virginia Beach jobs

Clinic Office Coordinator Spec

Company: QTC Management, Inc.
Location: Virginia Beach
Posted on: June 8, 2021

Job Description:

Job Summary:

Under general supervision, the Clinic Office Coordinator operates in the lead role of a Medical Assistant and performs front and back office duties, to include phones, data entry, and assisting in the examination process of claimants under the direction of a physician. Interviews claimants, measures vital signs and records information on claimants' charts, draws and collects blood samples from claimants, prepares specimens for laboratory analysis, and conducts a variety of diagnostic tests.

Essential Duties and Responsibilities:

  • Performs standard diagnostic procedures accurately, efficiently, and with the highest quality including but not limited to: 12-lead electrocardiograms, proficient venipuncture, and preparation of lab specimens for laboratory courier, pulmonary function test (PFT), arterial flow Doppler studies, and other clinical diagnostic studies assigned to meet the needs of the organization
  • Performs lead duties for optimal back office flow
  • Performs housekeeping functions such as: changing exam room table paper, upkeep of cleanliness of the office (exam rooms, bathrooms, waiting area, front office, lab room, medical equipment, etc.)
  • Responsible for day to day workflows under the direction of the Office Manager and/or Regional Manager
  • Implements new and revised office and clinical procedures under direction
  • Data entry and review of computerized worksheets manually completed by claimants
  • Reviews and edits reports in proprietary software application to ensure accuracy in context, grammar, spelling, and consistency.
  • Assists in the retrieval of diagnostic tests for scanning into propriety software application
  • Responsible for ordering and maintaining office and clinical supplies as directed
  • Works closely with supervisor to support efforts in budgetary objectives
  • Assists Office Manager in the personnel problems and promotes positive employee relations under the direction of the supervising Manager
  • Assists Office Manager and/or Regional Manager in staff scheduling and coordination of team member activities
  • Communicates issues and proposes solutions to management
  • Other duties as assigned to meet the needs of the organization


  • Ability to work both in a team environment as well as independently
  • Ability to interact with providers, operational teams and clients
  • Must be able to multi-task in a fast-paced environment
  • Ability to demonstrate an understanding of applicable policies and procedures.
  • Ability to maintain conditions that ensure a healthy and safe working environment

Education and/or Experience: (includes certificate & licenses)

  • Technology driven medical data entry system experience or related computer data entry
  • Experience in Occupational Medicine clinic, General Medical, Internal Medicine work environment preferred
  • First Aid certification preferred
  • Must be able to successfully pass National Agency Check with Inquiries (NACI) background investigation

This job description supersedes all prior job descriptions and is intended to describe the general content and essential requirements for the position listed above. It is not to be construed as an exhaustive statement of requirements, duties and responsibilities. Management reserves the right to add or change the duties of this position as required at any time.

QTC Management Inc. is a VEVRAA Federal contractor and an Equal Opportunity Employer. The company has an ongoing commitment to affirmative action and the creation of a workplace free of discrimination, harassment and retaliation. The company recruits, hires, trains, and promotes individuals in all job titles without regard to race, color, creed, religion, ancestry, national origin, age, sex, sexual orientation, people with disabilities protected under law, and protected veteran status


  • 3 - 5 years: Medical Assistant (Lead)


  • Medical Assistant or better
  • High School Diploma or better
  • GED or better
  • Corpsman or better

Licenses & Certifications

  • CPR
  • Medical Assistant
  • Licensed Vocational Nurse
  • Registered Nurse
  • Phlebotomy Certification
  • Emergency Medical Techn.
  • Licensed Practical Nurse
  • Paramedic


  • Medical Terminology
  • EKG
  • Blood Draws/Venipuncture
  • Problem Solving
  • Sense of Urgency
  • MS Office
  • Word
  • Executing Multiple Tasks
  • Electronic Medical Records
  • Team Player
  • Customer Service
  • Written Communication
  • Excel


  • Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
  • Team Player: Works well as a member of a group


  • Goal Completion: Inspired to perform well by the completion of tasks
  • Growth Opportunities: Inspired to perform well by the chance to take on more responsibility
  • Work-Life Balance: Inspired to perform well by having ample time to pursue work and interests outside of work

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Keywords: QTC Management, Inc., Virginia Beach , Clinic Office Coordinator Spec, Other , Virginia Beach, Virginia

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category

Log In or Create An Account

Get the latest Virginia jobs by following @recnetVA on Twitter!

Virginia Beach RSS job feeds