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Contracts Administrator

Company: Dragados
Location: Virginia Beach
Posted on: September 6, 2020

Job Description:

Essential Duties& Responsibilities include:


  • Contract administration support for the project.


    • Assists with the coordination, preparation, and administration of the paperwork for negotiation, execution, and monitoring/compliance of contracts for the project.
    • Coordinate approval process and obtaining signatures.
    • Under direction of manager, drafts contract documents and change orders with all applicable forms and requirements.
    • Works closely with the project team to confirm overall project requirements are being achieved with respect to contract management.
    • Assist with forms such as Request for Sublet and Certificate for Federal Aid.
    • Update logs and follow up with subs/suppliers regarding agreements. Expedite, document, and track all agreements from start to finish.
    • Administrative management of paperwork and dates


      • Collects subcontractor forms.
      • Maintains original hard copy files onsite for all contracts for the project.
      • Drafts correspondence for assigned contracts.
      • Edits and proofreads contracts.
      • Scans subcontracts, service and purchase agreements to the Project Server.
      • Maintain insurance log to ensure all subcontractors and vendors maintain valid insurance certificates that meet the owner requirements.
      • Works closely with the Accounting Department


        • Verifies change of payment terms. Coordinate approval process, obtaining signatures, scan to database.
        • Works closely with bid team


          • Under direction from manager, gather documentation for bids and submit to other employees for review and approval.
          • Performs other duties as needed and as assigned.

            Qualifications:

            • 5-8 years of experience in a similar role.
            • Bachelor's degree (in Business or applicable field) preferred.
            • Ability to negotiate/discuss general clauses.
            • Experience handling administrative work required to obtain certificates from subcontractors to properly set up accounts and perform federal reporting.
            • Effective oral and written communication skills as well as strong interpersonal and customer service skills.
            • Ability to multi-task and work in high pressure, deadline driven environment.
            • Must demonstrate exceptional judgment, problem solving, discretion and professional courtesy.
            • Proactive and solution oriented.
            • Strong organizational skills and very detail oriented.
            • Strong computer skills: Word, Excel, PowerPoint, Outlook, and Adobe Acrobat Professional.

              Dragados USA Inc., in an Equal Opportunity Employer

Keywords: Dragados, Virginia Beach , Contracts Administrator, Other , Virginia Beach, Virginia

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