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Admin Assistant to Project Manager, P055

Company: Express Employment Professionals - Virginia Beach
Location: Virginia Beach
Posted on: September 22, 2022

Job Description:

Virginia Beach leading multifaceted mechanical contractor and manufacturer firm, in need of an experienced Admin Assistant to Project Manager. -TO APPLY: - Create an account and application (with your work history) - on our website: - - - - -(send it to the Virginia Beach office) and email your resume to: - - -then call us at: 757-961-8368 -(Mon-Fri, 9am to 4pm)PAY: -$45,000 yrSHIFT: -Mon - Fri,Project Administrative Duties by direction of PM:

  • Setup Projects in Procore and use for construction documents
  • Prepare, Submit and Track Change Order Proposals to GC (cost prepared by PM)
  • Process Change Orders as received for signature
  • Request for Information
  • Print and maintain RFI Log
  • Pull Permits per direction of PM
  • Request Inspections
  • Closeout Procedures (IOMs, Warranty Letters, As-Builts)
  • Submit & Track Contract Documents such as Submittals and RFI's
  • Print/order construction plans and specifications for office and field
  • Maintain up to date drawings and specifications including addendums
  • Tracking, Distribution and Filing of job-related emails and faxes for all jobs/PM's
  • Assist Superintendents with miscellaneous tasks such as trailer office supplies
  • Create binders for field team to include approved submittals, schedule and other project information -Estimating Administrative Duties by direction of Estimator:
    • Maintain/track bid invites and addendums
    • Download plans, specs and other bid information into files
    • Print bid documents as directed
    • Maintain bid calendar
    • General administrative support on bid dayMiscellaneous Administrative Duties: -
      • Work with both contract manager and CFO with contract support
      • Coordinate with Accounting Department for job cost, purchase orders & subcontracts
      • Maintain Filing of Job-related Correspondence
      • Maintain organization of Bay Library
      • Assist with Phones for Receptionist Admin's Breaks

Keywords: Express Employment Professionals - Virginia Beach, Virginia Beach , Admin Assistant to Project Manager, P055, Executive , Virginia Beach, Virginia

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