Administrative Assistant, Office of the President

Company: Operation Smile
Location: Virginia Beach
Posted on: May 16, 2022

Job Description:

Operation Smile mobilizes a world of generous hearts to heal children's smiles and transform lives across the globe. Our network of staff and volunteers works worldwide to repair childhood facial deformities, including cleft lips and cleft palates. As one of the most prominent charities for children in the world, we work in over 60 countries to heal children's smiles and bring hope for a better future. Reporting to the Co-Founder and President of Operation Smile, Inc., the Sr. Administrative Assistant will be responsible for coordinating activities and supporting revenue-driving legacy projects for Operation Smile. They will manage and execute administrative responsibilities related to travel, expenses, budgets, internal and external meetings, organizational plans, conferences and department personnel. Additional responsibilities will include support for donor communication and cultivation and supporting projects within the organization's 40th anniversary scope while maintaining and expanding global relationships through the Office of the President. Excellent written and verbal communication skills are required. The full-time position is located in Virginia Beach, with minimal travel. Essential Functions: * Maintains President's calendar, meetings, travel arrangements and works in tandem with Executive Assistant to the CEO and Board of Directors
* Develops materials for internal and external communications and events
* Assists Legacy Projects and Events & Partnerships teams with administrative support and coordinating activities
* Supports Legacy Projects team in revenue-related initiatives, including events, proposals, reporting, budgets and program management
* Conducts revenue-related research for Office of the President donor prosects
* Prepares presentations and communications for Office of the President and others as needed
* Provides communication and coordination between Office of the President and related departments of Student Programs, Asia Development, Research (International Family Study), Nutrition (RUTF), and the Interactive Learning Center (ILC)
* Supports the Champions' Program with communication and execution of programmatic goals in conjunction with the Education team, Volunteer Management, Logistics and Global Operations
* Manage/support projects that may overlap with Global Business Operations, International Programs, Volunteer Management, Development, Brand, Partner Countries, Logistics, HR and Finance Departments
* Plans and oversees events sponsored by the Office of the President
* Maintains effective communication between Office of the President and all Operation Smile foundations, boards and country-level governing structures
* Support budget development and cost analyses for the Office of the President and special initiatives
* Works in tandem with consultants as designated by the Office of the President
* Supports social media initiatives for Office of the President
* Supervises at least one (1) intern annually
* Other responsibilities as needed Qualifications/Skills Required: Candidates must have at least a Bachelor's degree, a minimum of 5-8 years of professional experience, and must also demonstrate: * Superior written and verbal communication skills, as well as strong presentation and liaison skills.
* Ability to represent Operation Smile in a positive and professional manner during interaction with constituents, volunteers, donors, foundations and leadership staff.
* Computer proficiency, including strong skills with Microsoft Word, Excel, PowerPoint, Teams, web conferencing, social media, video/marketing tools, as well as other database and web-based fundraising tools.
* Ability to work well independently while maintaining strong communication with supervisor.
* High level of integrity in dealing with confidential information.
* Proven success in managing multiple projects in a metric-driven environment.
* Capacity to deal comfortably and sensitively with high-level donors and executive leadership.
* Ability to forge strong working relationships with others.
* Strong capacity for engaging trust among colleagues, volunteers and donors.
* Understanding of and commitment to the mission of Operation Smile. COVID-19 considerations: * The COVID-19 Vaccine is required for all essential personnel. Please note that this position falls under that category.

Keywords: Operation Smile, Virginia Beach , Administrative Assistant, Office of the President, Executive , Virginia Beach, Virginia