Front Desk/Office Assistant
Company: Nordlund Associates, Inc.
Location: Virginia Beach
Posted on: May 18, 2019
RESPONSIBILITIES? Create and maintain complex and/or highly
confidential materials including Executive Committee materials,
PowerPoint presentations, department financial data, analyses,
monthly/quarterly performance reports, contacts, etc.? Manage
executive communication, including answering phones and relaying
messages, professionally greeting visitors, managing incoming and
outgoing mail, expense reporting, etc.? Maintain executives'
appointment schedules by planning and scheduling meetings,
conferences, teleconferences, and travel.? Conserve executives'
time by reading, researching, and routing correspondence; drafting
letters and documents; collecting and analyzing information;
initiating telecommunications, as appropriate.? Prioritize requests
using knowledge of the business to meet deadlines, customer needs,
etc.? Manage projects including Operations conference, off-site
meetings, quarterly business reviews with vendors, etc.? Arrange
travel, accommodations, agenda and itinerary distribution.
Reconcile charges and prepare expense reports for executives and
authorize payment of invoices.? May also train and supervise
lower-level clerical or temporary staff.SYSTEMS INVOLVED:??
Doc-link? Windows XP Operating Systems? Microsoft Office Suite? ADP
Self ServiceREQUIREMENTS:?? High school diploma or equivalent
required, Bachelor degree preferred.? 3-4 years of experience in
general business or office management required. Work or support
experience in a Finance based organization is preferred. Experience
in a publically traded company is a plus.? Ability to maintain
customer confidence and protect operations by keeping information
confidential.? Superior proficiency in MS Office Suite, including
Word, Excel, PowerPoint, Visio, and Outlook required.? Must have
solid working knowledge of office equipment, including copier,
binder, fax, and scanner.?? Must be able to successfully pass all
applicable background screening tests.? Excellent computer typing
skills with a minimum of 70+ wpm.? Meticulous attention to detail.?
Able to work independently with little or no supervision.? Able to
effectively prioritize multiple tasks in a fast paced
environment.?? Must be able to successfully pass all applicable
background screening tests.? Must have excellent communication
skills, both written and oral.
Keywords: Nordlund Associates, Inc., Virginia Beach , Front Desk/Office Assistant, Administration, Clerical , Virginia Beach, Virginia
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