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Front Desk/Office Assistant

Company: Nordlund Associates, Inc.
Location: Virginia Beach
Posted on: May 18, 2019

Job Description:

RESPONSIBILITIES? Create and maintain complex and/or highly confidential materials including Executive Committee materials, PowerPoint presentations, department financial data, analyses, monthly/quarterly performance reports, contacts, etc.? Manage executive communication, including answering phones and relaying messages, professionally greeting visitors, managing incoming and outgoing mail, expense reporting, etc.? Maintain executives' appointment schedules by planning and scheduling meetings, conferences, teleconferences, and travel.? Conserve executives' time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications, as appropriate.? Prioritize requests using knowledge of the business to meet deadlines, customer needs, etc.? Manage projects including Operations conference, off-site meetings, quarterly business reviews with vendors, etc.? Arrange travel, accommodations, agenda and itinerary distribution. Reconcile charges and prepare expense reports for executives and authorize payment of invoices.? May also train and supervise lower-level clerical or temporary staff.SYSTEMS INVOLVED:?? Doc-link? Windows XP Operating Systems? Microsoft Office Suite? ADP Self ServiceREQUIREMENTS:?? High school diploma or equivalent required, Bachelor degree preferred.? 3-4 years of experience in general business or office management required. Work or support experience in a Finance based organization is preferred. Experience in a publically traded company is a plus.? Ability to maintain customer confidence and protect operations by keeping information confidential.? Superior proficiency in MS Office Suite, including Word, Excel, PowerPoint, Visio, and Outlook required.? Must have solid working knowledge of office equipment, including copier, binder, fax, and scanner.?? Must be able to successfully pass all applicable background screening tests.? Excellent computer typing skills with a minimum of 70+ wpm.? Meticulous attention to detail.? Able to work independently with little or no supervision.? Able to effectively prioritize multiple tasks in a fast paced environment.?? Must be able to successfully pass all applicable background screening tests.? Must have excellent communication skills, both written and oral.

Keywords: Nordlund Associates, Inc., Virginia Beach , Front Desk/Office Assistant, Administration, Clerical , Virginia Beach, Virginia

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