Assistant Division Manager
Company: DHRM
Location: Virginia Beach
Posted on: April 2, 2026
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Job Description:
Title: Assistant Division Manager State Role Title: Supervising
Deputy Clerk Hiring Range: $45,951 Pay Band: UG Agency: Supreme
Court Location: Virginia Beach Gen District Ct Agency Website:
www.vacourts.gov Recruitment Type: General Public - G Job Duties
Job Summary: The Assistant Division Manager (Grade 11) is assigned
managerial, operational and administrative responsibilities for
automated and manual operational high volume and fast-paced
activities for one or more court divisions. Essential Duties and
Responsibilities: Assist in leading, planning and coordination of
the division office employees, volunteers and unpaid interns,
Strong decision-making capabilities, high degree of creativity and
initiative, responsible for the training of staff, volunteers and
un-paid interns. The assistant monitors quality and quantity of
work through direct observation of the team. Must have the ability
to communicate clearly and concisely in both written and oral
forms, assist the division manager in performance evaluations,
interview panels, grievances and disciplinary actions. Assists the
division manager with short and long range planning, day–to-day
docket/courtroom/front counter maintenance, problem resolution,
coaching and counseling. Works under the direction of the division
manager from established judicial and administrative policies and
procedures. Selected candidate assumes additional responsibilities
on a temporary basis other than those primarily assigned to the
position. Customer service responsibilities include responding with
tact and diplomacy while interacting with the public and give clear
and concise direction to staff. The Assistant Manager can handle
the more difficult customer service-related issues and represents
the court at appropriate functions. Minimum Qualifications Computer
Responsibilities Include: Viable candidate must have proficiency
using a computer and performing word-processing. Ideal candidates
will have court exp with Case Management (GCMS) and Financial
Management (FMS), GDIS, proficiency in MS Office Suite®, Outlook,
Teams messaging, must be able to be certified for access to the
following software VCIN, NCIC, DMV and IPOAD (as applicable).
Minium Qualifications: A high school degree or equivalent is
required; college degree is ideal. Physical demands include the
ability to frequently lift/carry up to 15 pounds, visual acuity,
speech and hearing, and eye coordination and manual dexterity
necessary to operate a computer keyboard and basic office
equipment. There is extensive walking, sitting, standing for long
periods, reaching, twisting, and kneeling to perform the essential
functional requirements. Applicants will be required to demonstrate
verbal, written and math skills. This position demands a candidate
who is hands on, actively engaged daily in all facets of the
division. Additional Considerations Preferred Qualifications:
Knowledge and hands on experience in the court system, will have
experience with court documents warrants, summons, dockets,
interaction with CWA office, will have extensive data entry and
keyboarding experience. Customer service experience in person and
via phone within the court/legal/ setting is mandatory, will have
experience with automated records, document imagining, extensive
filing, and sorting, preparing and processing appeal bonds. The
ideal candidate must have experience leading and managing work
teams of five or more (5) members in a fast-paced environment with
extreme flexibility. Preferred Qualifications: Knowledge and hands
on experience in the court system, will have experience with court
documents warrants, summons, dockets, interaction with CWA office,
will have extensive data entry and keyboarding experience. Customer
service experience in person and via phone within the court/legal/
setting is mandatory, will have experience with automated records,
document imagining, extensive filing, and sorting, preparing and
processing appeal bonds. The ideal candidate must have experience
leading and managing work teams of five or more (5) members in a
fast-paced environment with extreme flexibility. Special
Instructions You will be provided a confirmation of receipt when
your application and/or résumé is submitted successfully. Please
refer to “Your Application” in your account to check the status of
your application for this position. Contact Information Name:
Xavier Callistro Phone: No Calls Email: humanresources@vacourts.gov
In support of the Commonwealth’s commitment to inclusion, we are
encouraging individuals with disabilities to apply through the
Commonwealth Alternative Hiring Process. To be considered for this
opportunity, applicants will need to provide their AHP Letter
(formerly COD) provided by the Department for Aging &
Rehabilitative Services (DARS), or the Department for the Blind &
Vision Impaired (DBVI). Service-Connected Veterans are encouraged
to answer Veteran status questions and submit their disability
documentation, if applicable, to DARS/DBVI to get their AHP Letter.
Requesting an AHP Letter can be found at AHP Letter or by calling
DARS at 800-552-5019. Note : Applicants who received a Certificate
of Disability from DARS or DBVI dated between April 1, 2022-
February 29, 2024, can still use that COD as applicable
documentation for the Alternative Hiring Process.
Keywords: DHRM, Virginia Beach , Assistant Division Manager, Administration, Clerical , Virginia Beach, Virginia
