Administrative/Executive Assistant

Company: Boutique Recruiting
Location: Virginia Beach
Posted on: January 26, 2023

Job Description:

One of the largest and fastest growing production company is in need of an Administrative/Executive Assistant to report directly to the CEO in Virginia Beach, VA. This person will be responsible for managing the CEO's fast-paced calendar, setting meetings, taking minutes, prioritizing their tasks for the day and managing multiple ongoing projects simultaneously. The ideal candidate must be excellent at multitasking and is detail oriented.What the company offers: Medical (PPO), vision, 12 days of PTO, commission, friendly environment, and growth opportunities.To learn more apply now!Responsibilities:Respond to clients and partners, going above and beyond in their customer service to provide the best experience in the industryVerify that all client meetings are scheduled and confirmed and taking meeting notes for CEOMake travel arrangements for the production team and sales team, booking hotels, flights, rental vehicles, shipping production equipment to the shoot location etc.Order lunch for the production crew and clients during onsite video shootsAct as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updatedAnticipate CEO's needs in advance of meetings, conferences, etcIdentify areas for process improvement and efficiencyQualifications:Minimum 3-5 years of executive assistant experience, supporting execs at the C-suite levelExperience with MS Office (Excel, Word) requiredProfessional communication skills (written & verbal) with strong customer service skills and the ability to communicate effectively with a wide range of clientsSTRONG organizational skills with the ability to perform under pressure and multi-task while ensuring accuracy and attention to detailTime management skills with the proven ability to prioritize in a fast-paced work environment are criticalPolished, professional appearance#LI-POST #ZR #INDOPS #LI-ONSITE

Keywords: Boutique Recruiting, Virginia Beach , Administrative/Executive Assistant, Administration, Clerical , Virginia Beach, Virginia