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Office Administrator

Company: Eastern Data, Inc.
Location: Virginia Beach
Posted on: September 21, 2022

Job Description:

*Office Administrator **Classification *Non-Exempt*Reports to*Chief Operating Officer / Operations Manager*Date*August 10, 2022*JOB DESCRIPTION\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_**Summary/Objective ** Executive Administrative Support/ Office AdministrationThe Office Administrator is an office support role that is responsible for assisting with executive scheduling and expense entry, travel coordination, filing and scanning, and general office management including supply orders and office supply inventory management, and meeting coordinationThe primary functions of the Office Administrator is to ensure efficient day-to-day office operations through organization administrative and executive support.*Essential Function*Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.* Organize and manage all aspects of the executives' calendars - plan scheduled time in office, prioritize internal and external meeting requests, schedule time for daily task completion and communication follow-up, note travel time, block off unavailability, negotiate and resolve conflicting time commits, etc.* Prepare agendas and schedules for meetings and assist in the preparation of presentations.* Coordinate and schedule company travel arrangements and bookings.* Perform general administrative duties including physical and electronic filing, typing, faxing, copying, scanning, and mailing.* Act as a liaison for executive follow up communications* Manage executive expenses and data entry* Welcoming visitors and directing them to the relevant office/personnel.* Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, and presentations.* Purchasing office supplies, equipment, and furniture.* Overseeing the maintenance of office facilities, and equipment.* Take minutes during meetings and communicate meeting conclusion notes to participants outlining action items* Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business*Additional Duties and Responsibilities ** Organize team communications and plan events, both internally and offsite* Assist in preparation for meetings* Maintain office areas in an organized fashion and sufficiently stocked* Perform additional duties as assigned by leadership team*Competencies - Knowledge, Skills, and/or Abilities Required*_To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The __requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable __accommodations may be made to enable individuals with disabilities to perform essential functions._* Process-oriented.* Thoroughness and sharp attention to detail.* Strong decision making, and analytical skills.* Excellent time management skills with a proven ability to meet deadlines.* Adept in planning and preparing written communications and materials* Proficient in Microsoft Office Suite / computer skills with the ability to learn new software.* Strong organizational, presentation, and customer service skills.* Exceptional interpersonal skills: such as telephony, oral communication, active listening, and customer- care.* Ability to multi-task and adapt to changes quickly.* High level of accuracy and efficiency.* Proactive and self-motivated with the ability to work in a fast-moving result-driven environment.* Ethical behavior when dealing with sensitive business or financial information.*Supervisory Responsibility*This position has no supervisory responsibilities.*Work Environment*This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, scanners, printers, phones, photocopiers, filing cabinets and fax machines.*Physical Demands*This is a largely sedentary role. While performing the duties of this job, the employee is regularly required to talk or hear, some filing is required, which would require the ability to lift files, open cabinets and bend or stand on a stool as necessary. Some filing is required, which would require the ability to lift files, open cabinets and bend or stand on a stool as necessary.Must be able to lift up to 15 pounds at a time. Must be able to access all areas of the facility to determine needs.*Position Type/Expected Hours of Work*This is a full-time position, and hours of work and days are Monday through Friday, 8am to 5pm / 8:30 a.m. to5:30 p.m. Occasional weekend work may be required as job duties demand.*Travel*No travel is expected for this position.*Required Education and Experience*1. Graduation from high school or GED equivalent.2. Experience in an administrative related capacity3. Experience in an executive support related capacity*Preferred Education and Experience*1. 3+ years of administrative and/or executive support experience.2. Knowledge of Office suite software (Excel, Outlook, Word, etc.)*Additional Eligibility Qualifications*None required for this position.*Work Authorization/Security Clearance (if applicable)*None required for this position at this time.*EEO Statement *Eastern Data, Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees*Other Duties*Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.Job Type: Full-timePay: $45,000.00 - $50,000.00 per yearBenefits:* 401(k)* Dental insurance* Health insurance* Paid time off* Vision insuranceSchedule:* 8 hour shift* Monday to Friday

Keywords: Eastern Data, Inc., Virginia Beach , Office Administrator, Administration, Clerical , Virginia Beach, Virginia

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