Accounts Payable Administrator
Company: Civica Rx
Location: Virginia Beach
Posted on: July 28, 2022
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Job Description:
About Civica
Over the past two decades, shortages of generic, injectable
medications critical to the lifesaving work of hospitals in the
United States have become commonplace. Approximately 200 medically
necessary drugs are on the U.S. Food and Drug Administration's
shortage list. Manufacturing challenges and predatory pricing are
both the cause and result.
Who suffers most? Patients.
Civica is a 501(c)(4) social welfare organization established in
2018 by health systems and philanthropies to reduce chronic generic
drug shortages and related high prices in the United States. Led by
an experienced team of health care and pharmaceutical industry
leaders.
Today, more than 50 health systems have joined Civica. They
represent over 1,200 hospitals and over 30 percent of all U.S.
hospital beds. Civica has also begun to supply the U.S. Department
of Veteran's Affairs, the U.S. Department of Defense, and the U.S.
Strategic National Stockpile of essential medicines.
Civica is improving patient outcomes and reducing healthcare costs
by making strides to ensure patients and their needs come first and
that essential generic medications are accessible and affordable.
Since established, the #1 Policy for the Civica team has been Do
What Is in the Best Interest of Patients.
Civica is launching a subsidiary to enter the Outpatient pharmacy
market partnering with Blue Cross Blue Shield with the goal of
reducing drug prices, especially high-cost generic drugs where
market forces are not working to control drug costs.
To find out more about how Civica's innovative model is directly
impacting patient care, click here to read a recent article from
the New England Journal of Medicine.
https://catalyst.nejm.org/doi/full/10.1056/CAT.21.0189
Video Intro to Civica: https://vimeo.com/646267406
Position Summary
The Accounts Payable Administrator is responsible for processing
company payables in accordance with company policy and procedures.
Process supplier payments and travel expense reporting within the
ERP system and bank. Prepare various journal entries and monthly
general ledger reconciliations as needed. Assist in preparing the
accounting close and other key financial & operational reports.
Provide support and assistance to company personnel. Help optimize
Civica's business needs through developing standard processes and
best practices.
Essential Duties and Responsibilities
The essential functions include, but are not limited to the
following:
Facilitate requisition & purchase order process for internal
routing/approvals
Process vendor invoices, including company, account & department
coding
Assist with Balance Sheet reconciliations and cash forecasting
Assist with month-end closing, including A/P aging reports,
subledger reports, & GL reconciliations
Work to identify opportunities for process improvements
Maintain files and documentation thoroughly and accurately, in
accordance with company policy
Maintain posting controls for the AP module
Maintain vendor master files and 1099 files
Coordinate disposition of pricing and quantity discrepancies with
Procurement & Supply Chain
Handle vendor inquiries & maintain vendor accounts
Assist in updating policies, procedures & standard work
instructions
Assisting with the Company's annual year-end audit with the
independent auditors
Assist with any federal, state and local tax filings as needed
Other projects and duties as assigned
Minimum Qualifications (Knowledge, Skills, and Abilities)
One to three years of progressive experience in all phases of
Accounts Payable in an inventory or manufacturing environment.
Exposure to other accounting areas is a plus.
BA/BS in accounting degree or a related field of study is
preferred.
Excellent verbal and written communication skills.
Proficiency in MS Office, especially Excel.
Experience with ERP software is required.
Excellent time management and organizational skills.
Must be efficient with strong attention to detail.
Must have strong customer support orientation (for
internal/external customers), demonstrated professional demeanor,
and the ability to maintain confidential information.
Must have strong skills in organization and planning, demonstrated
ability to work independently as well as a member of a flexible
team, and exercise sound judgment and problem-solving.
PI184661240
Keywords: Civica Rx, Virginia Beach , Accounts Payable Administrator, Accounting, Auditing , Virginia Beach, Virginia
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